Accounting & Payroll Specialist

The Accounting & Payroll Specialist, is responsible for efficiently managing accounts payable and receivable, ensuring accurate payroll processing, and maintaining comprehensive payroll-related general ledger records. With strong numerical aptitude, organizational skills, and proficiency in accounting and payroll software, this is a crucial role in Junior Achievement of Wisconsin's financial stability and accuracy.

Title: Accounting & Payroll Specialist

Area: Metro-Milwaukee

Reports to: Controller, JA Wisconsin

Status: Part-Time, Hourly

Primary Responsibilities:

• Process vendor invoices, obtain approval for vendor payments, and ensure timely and accurate
payment of invoices. Reconcile vendor statements and resolve discrepancies.
• Manage the full cycle of accounts receivable, including invoicing, cash collections, and posting of cash.
Reconcile key accounts and resolve any discrepancies.
• Collect and enter payroll data, calculate wages, withholdings, and deductions. Process payroll by
established deadlines and issue paychecks or direct deposits.
• Perform credit card and bank account reconciliation and follow up on discrepancies.
• Prepare and post journal entries related to accounts payable, receivable, and payroll. Maintain accurate
and up-to-date general ledger records.
• Maintain comprehensive and accurate records of all financial transactions. Ensure proper
documentation and filing of accounting documents.
• Generate and distribute financial reports, including payroll summaries, accounts payable and receivable
reports, and general ledger summaries.
• Address and resolve any issues related to accounts payable, receivable, payroll, and general ledger
activities. Collaborate with internal teams and external vendors to ensure smooth operations.
• Assist with depreciation entries and special projects as needed.
• Provide general accounting and clerical support as needed.
• Perform other duties as assigned.

The above position description is not all inclusive and is not an implied contract of duties performed. It is a
general overview of position responsibilities

Qualifications (required)

• Associate degree or certificate program, or combination of education
and at least 2 years of related work experience required.
• Knowledge of accounting and payroll principles, processes, and terminology. Superb time management, organization skills and attention to detail.
• Proficiency with Microsoft Office Suite, to include Excel and Access, and data management. Capable of working independently.
• Ability to prioritize tasks and maintain a high level of confidentiality.
• Competency in or ability to learn new software applications. Knowledge of Blackbaud FE NXT, Microsoft Dynamics, and ADP Workforce Now preferred.
• Part-time: 20 - 25 hours/week

This position may be eligible for a hybrid onsite and remote work model, after fully trained in primary responsibilities. Onsite work is required to be a minimum of 3 days per week, or 60% of the established weekly schedule whichever is greater.